Legal and Regulatory

Magdalen College School is a Registered Charity (no. 295785) whose registered offices are at Cowley Place, Oxford OX4 1DZ (Registered company 2106661).

This site uses cookies. By continuing to browse the site we will assume your tacit acceptance of our use of cookies policy below, in line with guidelines from the UK Information Commissioner's Office.


Use of Cookies

Cookies are small files used on websites to track activity, remember preferences etc. They are small files which are stored on your device when you browse to certain pages and certain sites.

Cookies are used in as few places as possible on the Magdalen College School website, but a small number are required to be used for the site to operate correctly. When you access the site cookies will be stored on the device from which you are browsing. We do this to help us analyse the usefulness/popularity of the various parts of our site. No personal data is stored.

The Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 require site owners to obtain consent to use cookies from anyone browsing pages on which cookies are used. However, in such cases as cookies are "strictly necessary for the delivery of a service requested by the user", consent is implied by continued access to the site and does not need to be explicitly given by the user. This is the situation pertaining to the MCS website.

Privacy Notice

How we use your information

This privacy notice tells you what to expect when Magdalen College School (MCS) collects personal information. It applies to information we collect about:

  • current, former and prospective pupils, and parents/guardians of those pupils
  • visitors to our websites
  • job applicants and our current and former employees

MCS will only process personal data for the purpose(s) for which it was originally acquired, including written and electronic communication of School matters, and will not process it for any other purpose without the data subject’s permission, unless it is permitted to do so under the Data Protection Act. MCS may communicate with data subjects for these purposes by post, email, telephone and SMS.

Personal data shall only be disclosed to those members of the School's staff, agents and suppliers who need to access the personal data to carry out the purpose(s) for which it was acquired. MCS has in place appropriate security measures to ensure that personal data is kept secure and not processed without proper authority. The School observes legislative requirements and current best practice to ensure personal data is kept for no longer than necessary.

MCS will regularly try to ensure that all personal information held about an individual is accurate and up-to-date. This will be verified annually but if your details change please notify the School via email to mcscommunications@mcsoxford.org. Please also send an email to that address if you wish to be removed from our correspondence lists.

What information is kept

Personal data kept by the School in its role as a Data Controller includes but is not limited to:

  • Contact details, images and biometric data for pupils and staff 
  • Admissions, academic, disciplinary and other education related records, references, examination scripts and marks
  • Sensitive personal data may include information about special educational needs and relevant medical information, also data concerning ethnic group, religious beliefs, criminal records and proceedings may be kept.

Access to personal information

MCS tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:

  • give you a description of it;
  • tell you why we are holding it;
  • tell you who it could be disclosed to; and
  • let you have a copy of the information in an intelligible form.

To make a request for any personal information we may hold you need to put the request in an email and send it to mcscommunications@mcsoxford.org.

If we do hold information about you, you can ask us to correct any mistakes by contacting us at the same email address.

Disclosure of personal information

In many circumstances we will not disclose personal data without consent. However there may be occasions, such as pupils changing schools, when we will need to share personal information with the organisation concerned and with other relevant bodies. 

You can get further information on this via an email request to mcscommunications@mcsoxford.org

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.